3 Reasons Why You Should Always Digitise Business Documents

Close up of a scanner

Now that we find ourselves entering into ‘Lockdown 3.0’, keeping your business as safe and secure as possible is absolutely imperative.

From ensuring employees work sensibly while working from home to investing in the right software, there are a number of things you can do to do exactly that.

One of the key things to think about is digitising your business’ documents, converting them from their physical form into something a lot more accessible – and safer – online.

Join us as we run through a few of the key reasons why.

1. Digital Documents Offer Better Control

Keeping a mixture of paper and digital documents can complicate things when it comes to managing them both.

Good document management is imperative to effective security, after all. So, if you have multiple copies of the same document in different forms, you may lose track of where exactly the documents are being stored.

Therefore, by digitising your business’ paper documents and hard copies, this will make it a whole lot easier to understand where your document is.

2. Digital Documents Can Be Encrypted

While on the topic of cybersecurity, digital documents are much easier to protect than physical versions.

This is largely because, should a criminal gain access to a physical document, they will then have full access to the information it contains.

Digital documentation, on the other hand, prevents this from happening through encryption, making the document impossible to read without an encryption cypher in place.

3. Digital Documents Help Maintain GDPR Compliance

As a business, it’s vital to comply with the General Data Protection Regulation (GDPR) – and digital documents can help with that.

By having secure digital documents available, this can help keep the personal information of clients, staff, and suppliers secure, meaning you won’t fall foul of the GDPR requirements.

This, in turn, could prevent your business from receiving a serious fine, which is the last thing you’ll want in the current circumstances.

With substantial experience converting physical documents into digital alternatives, we understand better than most just how important keeping your business safe and secure can be. So, for more expert advice on how to improve the cybersecurity at your business, please do not hesitate to contact our team here at Images On-Line.

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