Professional Document Scanning Services

Images-On-Line delivers comprehensive bulk document scanning and high-volume document digitisation solutions tailored specifically to your business. 

Our advanced document scanning solutions transform paper-based archives into secure, accessible digital formats, enabling businesses across the UK to streamline operations, reduce storage costs, and ensure regulatory compliance.

Our extensive capabilities include:

• Professional bulk document scanning services
• Secure document digitisation
• Scan-on-demand services for immediate access
• Secure on-site scanning options
• Microfilm and microfiche digitisation
• Aperture card scanning
• Large format scanning (A2-A0)
• Advanced image enhancement and optimisation

We deliver business document scanning services to diverse sectors, including financial services, legal practices, healthcare providers, pharmaceutical companies, aviation, and manufacturing industries.

High-Volume Production Scanning

Our state-of-the-art Kodak Alaris scanners deliver exceptional throughput, rapidly digitising hundreds of documents per minute whilst maintaining precise quality standards. 

Whether you require document scanning for archives or regular document digitisation programmes, our production facilities handle projects of any scale without compromising on accuracy.

Our robust bureau production software enables:

• Seamless cross-platform integration with existing document management systems
• Direct output to business applications, including Microsoft Office, SAP, and SAGE
• High-speed batch processing for maximum efficiency
• Post-scan image optimisation and quality control
• Automated indexing and metadata capture

Secure On-Site Document Scanning Services

For businesses handling confidential or sensitive records, our on-site scanning services eliminate external transmission risks while maintaining the highest security standards. Our qualified document scanning specialists work directly at your premises to scan financial documents, legal files, medical records, and other sensitive materials in compliance with industry regulations.

On-site scanning benefits include:

• Complete chain of custody control
• Compliance with GDPR and relevant industry regulations
• Reduced risk of data breaches during transport
• Flexible scheduling to minimise business disruption
• Real-time quality assurance and verification

Advanced Image Correction and Enhancement

Beyond capturing every detail of your original documents, our specialist document scanning technicians apply advanced enhancement techniques to optimise scanned images for digital use.

Our document enhancement services include:

• Automatic straightening of tilted or skewed pages
• Noise removal through sophisticated despeckling 
• Character enhancement to improve legibility of handwritten text, signatures, and dot-matrix fonts
• Intelligent colour and B&W (black & white) optimisation
• Resolution enhancement for maximum clarity
• Background cleanup and contrast adjustment

Our advanced document production software ensures every scanned file meets the highest quality standards for professional use.

Affordable Scan-On-Demand Services

Our document scan-on-demand facility provides immediate access to archived documents at a fraction of the cost of conventional retrieval systems. Registered users can request specific documents via email, telephone, fax, or our secure online portal, with scanned files delivered through secure, password-protected connections.

This service is particularly valuable for:

• Legal discovery and case preparation
• Financial audit support and compliance reporting
• Insurance claim processing
• Historical research and reference
• Ad-hoc document retrieval requirements

Large Format Production Imaging

Images-On-Line specialises in large document scanning services for technical drawings, architectural plans, maps, posters, and artwork, among others. 

Our bespoke scanning services accommodate formats from A2 to A0 and beyond, with digital enhancement capabilities for reproduction-ready outputs.

Large format scanning applications include (but are not limited to):

• Engineering drawings and technical specifications
• Architectural plans and building blueprints
• Geographical maps and survey documents
• Marketing materials and promotional artwork

Microfilm and Microfiche Scanning and Digitisation

Transform legacy microfilm and microfiche archives into accessible digital libraries with our specialist document conversion services. Many organisations struggle with outdated document microfilm systems that are cumbersome to navigate and expensive to maintain. 

Our digitisation process creates fully searchable document collections with all the advantages of modern cloud document storage.

Converted microfilm documents can be:

• Indexed and categorised for easy online retrieval
• Integrated with existing document management systems
• Delivered via our secure online portal
• Distributed on hyperlinked CD/DVD-ROMs
• Imported into Electronic Document Management (EDM) platforms

What Businesses Need Document Scanning?

At Images-On-Line, we help the following business sectors:

• Financial services
• Solicitors firms
• Healthcare providers
• Pharmaceutical and medical facilities
• Travel and tourism agencies
• Local and national government departments
• Education institutions
• Manufacturing companies
• Construction and industry
• Logistics and transport
• Petrochemical 

Our Document Scanning Process

Our streamlined scanning workflow ensures consistent quality and security:

1. Initial assessment and planning
2. Safe transport to our document scanning facility or on-site preparation
3. Sorting, indexing and condition assessment
4. Production scanning with quality control
5. Image optimisation and format conversion
6. Comprehensive review and verification
7. Secure digital file delivery
8. Original document return, if needed
9. Secure document shredding or disposal

Document Scanning FAQs

What document file formats can you scan and digitise? 

We deliver scanned documents in all standard formats including PDF, TIFF, JPEG, and PDF/A for long-term archival. We can also provide searchable PDFs with OCR text recognition for maximum usability.

 

How long does bulk document scanning take? 

Turnaround times depend on volume and complexity, but typical projects range from 24-48 hours for smaller volumes to 2-4 weeks for extensive archives. We provide detailed timelines during consultation.

 

Is my data secure during scanning? 

Absolutely. We maintain ISO 27001 security standards with full chain of custody documentation, secure transport, and comprehensive insurance coverage. All staff undergo security clearance and confidentiality training.

 

Can you integrate with our existing systems? 

Yes, our scanning services support integration with most document management platforms, including SharePoint, Documentum, and cloud storage solutions like Office 365 and Google Workspace.

 

Do you offer consistent scanning services? 

Yes, we provide both one-time bulk scanning projects and ongoing scanning services for businesses with continuous document digitisation requirements.

 

How much does document scanning cost? 

Costs vary based on volume, complexity, and service requirements. We provide detailed quotations following consultation and document assessment, with transparent pricing and no hidden charges.

 

Can you handle damaged or fragile documents? 

Our experienced technicians specialise in handling delicate historical documents, damaged files, and unusual formats. We use appropriate techniques to safely digitise even the most challenging materials.